Office Manager Marketing

Are you an experienced Office Manager with experience in Marketing?

Would you like to work in the City 5 days a week with the UK Head office of a GLobal company?

Would you like to put your creative marketing skills to use whilst managing an office?

The Role:-

If you are proactive and looking to demonstrate your organised Office Management skills this role will allow you to keep the London office running smoothly day to day.

This role is varied, and covers everything in an office environment general office admin, travel, new starter inductions (HR Manager on site) and generally supporting our team with client pitch presentations.

This is a permanent position.

However, one element of the role — managing our LinkedIn and Instagram posting — is a temporary responsibility covering maternity leave, and will hand back to the returning team member in due course. This will be made clear during onboarding and handover.

Key responsibilities:-

Office Management

• Keep the office running smoothly day to day, acting as the first point of contact for all office-related matters
• Manage the weekly food/grocery shop and general office supplies, keeping the kitchen and communal areas well stocked
• Liaise with building management, cleaners, and suppliers as needed
• Maintain a well-presented, organised and welcoming office environment

People & Onboarding

• Coordinate the set-up of new starters — desk, equipment, access, and a smooth first-day experience
• Work closely with our external IT support company to arrange equipment, logins, and troubleshoot day-to-day IT issues
• Support with general HR-adjacent office administration as required

Travel booking

• Book travel for the wider team, including flights, transport (trains/taxis/car hire) and hotels
• Manage travel logistics to ensure cost-effective, well-organised trips, keeping itineraries and confirmations organised

Presentations & Client support

• Design and produce high-quality, professional presentations to support client proposals, pitches and business development activities, collaborating closely with the team to develop engaging content and structure.
• Prepare, coordinate and format Pre-Qualification Questionnaires (PQQs), tender submissions and supporting documentation, ensuring all information is accurate, compliant and submitted within required deadlines.
• Create visually engaging presentation materials and bid documents using Canva, Adobe InDesign, Microsoft PowerPoint and other appropriate design software.
• Liaise with internal departments to gather, review and compile information required for PQQs, tenders and client submissions.
• Ensure all presentations, PQQs and tender documents are aligned with the Company's brand guidelines and presented to the highest professional standard.
• Maintain and update a library of bid content, case studies, templates and marketing collateral to support future submissions and ensure consistency across all client-facing documentation.

Social Media (Temporary – Maternity Cover)

• Post to the company's LinkedIn and Instagram pages approximately 1–2 times per week, following the established brand tone, style and content themes
• This responsibility is temporary and will be handed back once the returning team member is back from maternity leave — full training and a handover guide will be provided

General

• Provide broad day-to-day support across the office wherever it's needed — this role covers a wide range of tasks beyond those listed above
• Proactively identify ways to improve office processes and efficiency

About you

• Previous experience in an office management, administration, or marketing role.
• Highly organised with strong attention to detail and the ability to juggle multiple priorities
• Confident communicator, comfortable liaising with external suppliers (IT, travel providers, building management)
• Competent with presentation software (e.g. PowerPoint & InDesign & Canva) and comfortable putting together professional client-facing materials
• Happy to pick up new responsibilities — including a temporary period of managing our social media — with a can-do, flexible attitude
• Discretion and reliability — this role touches a lot of the day-to-day workings of the business